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Payments

Important.pngAll information on this page is part of the GIF Guidelines, which are binding for all applicants and grantees.
For your convenience, you can download a full version of the GIF Guidelines in
                  PDF format here.

Payment Sequence, Time line, Dates and Conditions 

Payments in accordance with the timeline are made only if all the conditions specified under Conditions column are fulfilled. 

Payment Table.PNGGIF issues payments to Grantees quarterly.
All conditions must be fulfilled by the following
deadlines before payment date in order to receive
the payment as scheduled:


 
Payment No.
When?
Payment Calculation
Conditions
Y1.PNG

 
Payment 1
Grant Starting Date
Payment Date
50% of 1st research year  budget
--------------------------------------
IF budget includes Non-Expendable Equipment: Full equipment budget + 50% of remaining 1st research year  budget
Receipt and approval of all Grant documents including the signed Research Grant Agreement
January
During the month before the Grant starting date
April
During the month of the Grant starting date
July
October
Payment 2
Time line: After 6 months from starting date
40% of 1st research year  budget
--------------------------------------
IF budget includes Non-Expendable Equipment: 40% of 1st research year  budget excluding equipment
(see payment 1)
1.   Payment receipt for payment 1
2.   “Declaration of Grant Progress”
Grant Starting Date
Payment Date
January
July
April
October
July
January (following calendar year )
October
April
(following calendar year )
Y2.PNG

 
Payment 3
Time line: After 16 months from starting date
10% of 1st research year  budget +50% of 2nd research year  budget
--------------------------------------
IF budget includes Non-Expendable Equipment: 10% of 1st research year  budget excluding equipment (see payment 1) +50% of 2nd research year  budget
1.     Payment receipt for payment 2
2.     1st research year financial report with expenses ≥75% of 1st research year budget.*
3.     1st research year scientific report
 
*In case of budget spending of < 75%, Payment 3 will be sent upon request.
Grant Starting Date
Payment Date
January
April
April
July
July
October
October
January
(following calendar year )
Payment 4
Time line: After 19 months from starting date
40% of 2nd research year  budget
1.   All conditions for payment 3 fulfilled (see above)
2.   Payment receipt for payment 3
Grant Starting Date
Payment Date
January
July
April
October
July
January
(following calendar year )
October
April
(following calendar year )
 Y3.PNG

Payment 5
Time line: After 27 months from starting date
10% of 2nd research year  budget +50% of 3rd research year  budget
 
1.     Payment receipt for payment 4
2.     2nd research year financial report with expenses ≥75% of 2nd research year budget *
3.     2nd research year  scientific report
 
*In case of budget spending of < 75%, Payment 5 will be sent upon request.
Grant Starting Date
Payment Date
January
April
April
July
July
October
October
January
(following calendar year )
Payment 6
Time line: After 30 months from starting date
30% of 3rd research year  budget
1.   All conditions for payment 5 fulfilled (see above)
2.   Payment receipt for payment 5
 
Grant Starting Date
Payment Date
January
July
April
October
July
January
(following calendar year )
October
April
(following calendar year )
End.PNG

 
Payment 7
(Final Payment)
Time line: after 39 months from starting date OR 3 months after end of the No Cost Extension.
20% of 3rd research year  budget
 
 
************************************
The payment will be calculated to balance the actual expenditures approved after the final financial report. The total budget cannot be exceeded.
1.   Payment receipt for payment 6
2.   Final (3rd research year) financial report
3.   Final scientific report
**************************************
·     The payment will be transferred only if the total amount of previous payments is less than the total approved expenses.
·     In case the previously transferred amount is higher than the approved expenses, GIF will request reimbursement of the surplus funds.
Grant Starting Date
Payment Date
January
April
April
July
July
October
October
January
(following calendar year )
 
Grantees have the option to request the 7th (final) payment prior to the scheduled date by submitting the “Request for Advance Final Payment” form (available for download here). From a last payment sent in advance, the amount of EUR 1,000 will be retained until all conditions for Payment 7 are fulfilled.

The payments will be made to the PIs’ institutions.
 
 
Important.pngThe annual financial reports must be filled in and submitted as individual, separate reports by each of the PIs
                 The annual scientific reports must be submitted and signed by all PIs as one
                  joint report.
As a general rule, financial reports are not complete without documentation justifying the expenses for certain budget items (non-expendable equipment, travel expenses etc.) as stated on the financial report forms (see Financial Report Page 2 - 3), available for download here).
Please note: If a proof of concept is needed for the joint research, further payments after the first 18 months of the Grant are conditional upon confirmation of the proof of concept in the interim scientific report required after that period.
 
Important.pngAny funds used for tasks not included in the appropriate plan will be reimbursed to GIF upon demand. The Grantees must return to GIF any funds 
                 which were not used
during the research period.
 
Parallel Funding: Should the Grantees fail to mention in their Grant proposal funds they have received or are receiving from other sources for the research project
described in the GIF Grant agreement, GIF may stop payment of this Grant, and demand the reimbursement of money already paid out. If the Grantees receive during the above-mentioned project period support for their joint research from other sources, this must be reported to and approved by GIF in writing and in advance. In case they receive DIP or EU funding for this or a similar (overlapping) project, GIF support will be stopped automatically.
 
 
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