All information on this page is part of the GIF Guidelines, which are binding for all applicants and grantees.
For your convenience, you can download a full version of the GIF Guidelines in
PDF format here.
Submitting scientific reports is a mandatory request to all PIs.
1. Annual Scientific Progress Reports / Final Scientific Report
The annual scientific reports in the GIF Regular Program must be prepared and signed jointly by all PIs.Each report should include:
A cover page signed by all partners.
Abstract
Time schedule
Background (original goals from the original proposal)
Description of the progress/results
Evaluation of the research achievements in relation to the original proposal
List of publications
Plan for the next year / for the final financial report: evaluation summary (see notes on final scientific report below)
List of visits/meetings/workshops/conferences
References
With the final report: a PDF of each joint scientific paper based on the project
The forms for the cover page and for the scientific report (including instructions) can be downloaded here.Scientific reports must be sent to GIF at the end of each research year no later than three months after the reporting period.
Please note: If a proof of concept is needed for the joint research, positive proof of concept must be submitted in an interim scientific report after the first 18 months of the Grant. Positive proof of concept is prerequisite to the continuation of the Grant and further payments.
The reports should be emailed to 
. Before sending the scientific report by email, please contact your IT specialist to check if the size of the file is supported by your mail server. We can receive emails of up to 10MB. Please keep the originals in your file in case the GIF control committee requests it.
If the file is too heavy please send it by regular mail and inform us by email that the scientific report was sent.The scientific reports will be sent to the scientific advisors for evaluation.
2. Notes on Final Scientific Report
Together with the final scientific report, the Grantees are required to submit a short evaluation summary (form available for download here). This survey is considered as an integral part of the final report; until it is submitted and approved by GIF, the Grant will not be concluded and the final payment will be withheld.
Furthermore, the Grantees should submit with the final scientific report a short abstract of their project that will appear on the GIF website for the benefit of the scientific community for further scientific ties. Interested parties will be directed to the PIs for further details and/or a copy of the full report.
Upon acceptance of the Final Report and the evaluation summary, the project will be considered officially terminated. A letter of notification will be sent by the GIF to all Principal Investigators (PIs) and institutions.